ORGANIZING

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Organizing is the establishment of effective authority relationships among selected work, persons and work places in order for the group to work together efficiently. It is a process of dividing work into sections and department.

It is the process of identifying and grouping the work to be performed, defining and developing responsibility and authority and establishing relationships for the purpose of enabling people to work more effectively together in accomplishing objectives.

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Organizing is a step-by-step process. At each step, an important task is performed by the administrators working at the top-level of management.

While organizing, the top managers carry out following important tasks:

1. In this general eight-stepped process, the top management first fixes the common objectives of the organisation.
2. In the second step, they (top management) identify all the activities (i.e. works or jobs) which are required to achieve these predefined objectives.
3. In the third step, they group similar (related) activities and make their individual departments.
4. In the fourth step, they define the responsibilities (duties) of all the staff members (employees and managers).
5. In the fifth step, they delegate authority to staff members.
6. In the sixth step, the authority relationships between superiors and subordinates are established.
7. In the seventh step, they provide the staff members with all the essential requirements like money, machines, materials, etc., which are used for achieving the objectives.
8. In the eighth final step, they co-ordinate the efforts of all staff members and direct it towards achieving the common objectives of the organisation.

https://kalyan-city.blogspot.com/2011/07/what-is-organising-meaning-definition.html

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Importance of Organizing

A comprehensive approach to organizing helps the management in many ways. Organizing aligns the various resources towards a common mission.

Efficient Administration

It brings together various departments by grouping similar and related jobs under a single specialization. This establishes coordination between different departments, which leads to unification of effort and harmony in work.

It governs the working of the various departments by defining activities and their authority relationships in the organizational structure. It creates the mechanism for management to direct and control the various activities in the enterprise.

Resource Optimization

Organizing ensures effective role-job-fit for every employee in the organization. It helps in avoiding confusion and delays, as well as duplication of work and overlapping of effort.

Benefits Specialization

It is the process of organizing groups and sub-divide the various activities and jobs based on the concept of division of labor. This helps in the completion of maximum work in minimum time ensuring the benefit of specialization.

Promotes Effective Communication

Organizing is an important means of creating coordination and communication among the various departments of the organization. Different jobs and positions are interrelated by structural relationship. It specifies the channel and mode of communication among different members.

Creates Transparency

The jobs and activities performed by the employees are clearly defined on the written document called job description which details out what exactly has to be done in every job. Organizing fixes the authority-responsibility among employees. This brings in clarity and transparency in the organization.

Expansion and Growth

When resources are optimally utilized and there exists a proper division of work among departments and employees, management can multiply its strength and undertake more activities. Organizations can easily meet the challenges and can expand their activities in a planned manner.

 https://www.tutorialspoint.com/management_principles/management_principles_importance_organizing.htm

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